Top Tips on Malaysia

Tip 1
Malaysia presents the visitor with a myriad of different cultures within its business world. There are, however, certain key similarities which bind the country together.

Tip 2
As Malaysia is very ethnically diverse, try to do as much research on your potential contacts as possible before entering into negotiations – these factors can have a telling impact on how things proceed.

Tip 3
Although the government has positively discriminated in favour of ethnic Malays, the Chinese and Indian business communities still play a pivotal role in the Malaysian business world.

Tip 4
Most business structures tend towards the hierarchical with information flowing to the top and most decisions being made by key senior management figures.

Tip 5
It is important to ensure that you are dealing with the key senior figures as a great deal of time can be spent debating issues with people who may play little part in the decision-making process.

Tip 6
The manager is expected to manage and to make decisions. Subordinates may feel uncomfortable when given vague, non-specific instructions.

Tip 7
Tasks may remain undone, unless specific instructions are issued from the boss – even if it is apparent that the task needs urgent attention.

Tip 8
The boss/subordinate role can be likened to the father/son relationship. The boss is expected to take an interest in the overall well being of subordinates. In return for this concern, subordinates will offer diligence and loyalty.

Tip 9
Individual aspirations are seen as secondary to the needs of the group. Rewards and motivation come from group success.

Tip 10
Meetings can be lengthy, starting with a great deal of relationship- building small talk. It is not unusual for initial meetings to focus solely on non-business related issues.

Tip 11
Relationships must be firmly established before business can commence. Do not underestimate the need to allocate time and resource to the relationship-building aspect of a project.

Tip 12
The aim of most meetings is to develop or enhance the relationship. This is generally achieved through promoting a harmonious atmosphere. Do not destroy the harmony through being overly pushy when trying to reach a decision.

Tip 13
Do not be surprised if meetings start late or last longer than had originally been scheduled. Build delays into your timetables.

Tip 14
All of the major cultures you may encounter when doing business in Malaysia are basically group-oriented. It is important to take into account the needs of the whole group rather than any one individual. Singling out an individual for praise or specific reward could cause that individual embarrassment within the group.

Tip 15
Politeness and diplomacy are prerequisites when doing business in Malaysia. Directness can be misconstrued as rudeness and is seen as the behaviour of people who lack respect. (And those people will not, therefore, be worthy of respect themselves.)

Tip 16
It is difficult for people to say no or to deliver bad news. Don’t always take the word ‘yes’ to mean ‘I agree’. It could be merely an affirmation of understanding.

Tip 17
English is widely spoken and very many people have a near-fluent command of the language. Superficially, therefore, communication is generally much easier than in some other countries in the region. However, be aware that what is said is not necessarily what is meant. Look for the coded-meaning behind all communication.

Tip 18
When giving gifts, be sensitive to the cultural background of the recipient. Is your contact a Malay Muslim or of Chinese origin?

Tip 19
Be aware of the special requirements of the majority Muslim population with regard to such issues as prayer, diet and fasting.

Tip 20
Women will encounter fewer difficulties when working in Malaysia than in countries such as Japan or Korea.

A brief overview of some key concepts to consider when doing business in Malaysia

Written and Produced by Keith Warburton

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Malaysia often appears very near the top of the tree in the ‘Best Country to Invest in’ league tables. With a highly skilled, well-educated workforce and a pro-business government Malaysia attracts high levels of foreign direct investment and Kuala Lumpur is rapidly becoming a destination of choice for global organisations who are looking to establish an Asian head office. In fact, more than 5000 companies from over 40 countries have established operations in Malaysia and that trend looks set to continue.

It would appear then that lots of global organisations consider doing business in Malaysia to be an attractive proposition. You should ask yourself why you haven’t considered Malaysia as a potential market if you are still to make that move. Political stability, great infrastructure, a highly motivated workforce and ideal geographic location make doing business in Malaysia sound like good business sense.

Yet Malaysia is a complex mix of different ethnicities all working and living together. This mix has produced a very distinctive local business culture which you need to understand before starting to build relationships and sell your good or services. Traditionally the minority Chinese section of society ran most business activities in the country but changing demographics and pro-Malay legislation have altered this picture over the past few decades. How have these changes impacted on day-to-day business dealings in Malaysia? What type of communication style can you expect from such a mixed-race culture? How do traditional hierarchical mindsets fit with the more modern matrixed approach used by so many foreign capital companies? You need to think about these things before you arrive in Kuala Lumpur rather than on the plane home. Don’t leave things to chance; do some homework.

This country profile provides an overview of some of the key aspects of Malaysian business culture in a concise, easy to follow-format. The document includes information on:

  • Background to business
  • Business Structures
  • Management style
  • Meetings
  • Teamwork
  • Communication
  • Women in business
  • Entertaining
  • Top tips