The chairperson should finish the meeting with a very clear and precise summary of the key progress made in the meeting. This could take the form of a list of action points to be completed by team members, decisions taken or merely issues covered.
- A clear, precise summary is essential because:
- It allows any disagreements or misunderstandings to be discovered before the meeting finishes
- It helps the minute-taker to structure the minutes accurately
- It helps the chairperson (and other team members) check that all agenda items have been covered
- It gives everybody a second chance to understand issues which may have been difficult to follow in a second language
- It forms a natural break which is affirmative and positive – the chairperson is able to confirm the positives which have arisen from the meeting